The Surname Society (“us”, “we”, or “our”) are committed to protecting and respecting your privacy.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us, whether electronically or in hard copy. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Act 1998 (the Act) and subsequent acts, the data controller is The Surname Society.
Our nominated representative for the purpose of the Act is Phyl Fanning.
Information we may collect from you
We may collect and process the following data about you:
Information that you provide by filling in forms on our site or on an application form. This includes information provided at the time of registering as a member and to use our website and other provisions. We may also ask you for information when you report a problem.
If you contact us, we may keep a record of that correspondence.
We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
Details of payments you have paid to the society.
Details of your visits to our website including, but not limited to, traffic data, location data, weblogs and other communication data.
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on your browser or the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. All of the cookies we use are essential for the site to operate.
Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
Where we store your personal data
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Uses made of the information
We use information held about you in the following ways:
To administer the society.
To ensure that content from our website is presented in the most effective manner for you and for your computer.
To provide you with information that you request from us.
To allow you to participate in interactive features of our activities, when you choose to do so.
To notify you about changes to our activities.
Disclosure of your information
We may disclose your personal information to any member of our operating committees in respect of the operation of the society.
We will not disclose your personal information to third parties except if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or to protect the rights, property, or safety of the members of The Surname Society, or others.
Our website may, from time to time, contain links to and from the websites of our other sites, networks, advertisers and their affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Access to information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
Effective date: 17th June 2021